Project Procurement Lead

Job description:

• The Project Procurement Lead (PPL) is responsible for delivering the purchase order (PO) to meet the Company’s and project requirements, especially in terms of safety, budget, schedule and quality.
• To ensure that the PO is executed in line with the Project requirements and applicable documents and efficiently manages all tactical aspects of the Purchase Order from the RFQ phase until final delivery and PO close out including all Post Order activities associated to the purchased goods or services
• Actively contribute to the lessons learned process to improve the efficiency and effectiveness of the Supply Chain.
• The Package Procurement Lead (PPL) acts as the focal point with Vendors on assigned turnkey project(s) or Fleet vessel(s).

In order to ensure that sourcing is set up to meet project requirements, need to:

• Familiarize with Vendor Qualification (VQ) processes and tools to confirm active qualification status, request for temporary exemption as necessary and / or qualification ahead of RFQ.
• Escalate issues with Strategic / Key Vendors and promote areas of improvement for Global Strategic Sourcing.
• Understand the technical requirements of the PO by liaising with Package Engineer (PKE) accordingly.
• Set up the PO health checks by collecting lessons learn, multi-disciplinary input and planning accordingly.
• Develop the Procurement Strategy in accordance with lessons learned and input from Category Managers.
• Ensure that the tactical management of the procurement process is conducted appropriately (RFQ preparation, bid clarification meeting, negotiation, vendor selection, recommendation to purchase) and in full compliance with Company working procedures.
• Measure realized savings for the PO arising from the implementation of the Procurement Category Strategy.
• Accountable for the successful delivery of the assigned PO inclusive of proper application of Vendor Manufacturing Management (VMM) process & package dashboard reporting.

In order to ensure that the PO execution achieves the expected level of quality, while reducing the risk of increased cost and delay, need to:

• Manage internal stakeholders to ensure she/he has sufficient means (time, technical resources to run a satisfactory tendering process including clarifications, normalization of all bidders and negotiations.
• Lead Commercial and contractual negotiations with the support of the Buyer and Category Manager as relevant, coordinating all required functions.
• Ensure Commercial Bid Evaluation is substantiated with Recommendation to Purchase (RTP) where applicable, including risks and opportunities identified during bid phase, with the support of the Buyer and Category Manager as relevant.
• Adjust standard Inspection and Quality Requirements to meet project obligations.
• Manage the interface with the vendor during PO execution.
• Ensure that vendors activities are managed in line with project priorities
• Develop vendor quality awareness and ensure that quality controls are performed during vendor manufacturing process as per Inspection and Quality Requirements.
• Provide Category Managers with continuous feedback on vendor performance and get their support in case of PO execution issues related to strategic vendors or strategic categories.
• Ensure vendor documents are received, reviewed and approved on time.
• During internal contract check points, provide active support to Buyer for contractual risks management and vendor claim management.
• In case of package quality issues, proactively conduct root cause analysis to define with vendor immediate corrective actions and share outcome with Category Manager when PO is related to strategic vendors or strategic categories.
• Perform the overall rating of vendor for his/her PO.
• Report PO progress to the Project Procurement Manager as required during the entire life of the project.
• Perform timely and complete PO hand over and close out
• Monitor PO execution through package health checks, and proactively raise alerts to implement action plan in case of potential issue (such as schedule, cost, quality, contract…).

In order to improve the efficiency and effectiveness of the wider SC, need to:

• Support Category Managers to evaluate category profile, vendor capabilities & performance and improvement areas.
• Ensure continuous improvement and package learning by sharing package best practices and package lessons learnt.

In order that the completion activities can be achieved successfully, need to:

• Organize and lead hand over session(s) with completion team per PO.
• Provide support and participate (if needed) in construction / integration, pre-commissioning and commissioning activities.

In order to provide good commercial support until Purchase Order close-out, need to:

• Support the business during execution on any commercial topics related to the Purchase Order such as leading negotiation of Variation Orders or drafting letters in case of deviation to commercial terms (typically defect, force majeure, identification of Delay with associated exposure to Liquidated damages).
• Collaborate and seek support from Contracts Engineer as appropriate.
• Lead claim negotiations with Vendor up to settlement agreement with the support of the Buyer and Category Manager as appropriate.
• Deliver commercial PO close-out.
• Expedite satisfactory Vendor support and performance during construction / integration, precommissioning and commissioning activities.