Project Lead, Office Management

Reporting to: Manager, Supply Chain Management

Role Purpose:

• The position is established to support the office relocation project from pre and post project phases for Company.
• The incumbent will be responsible to manage, organise and coordinate the activities associated with the office relocation project, interfaces with internal stakeholders, Vendors, Contractors, Key Consultants, Building Management, across the entire office relocation project phases. He/she has a strong capability to provide effective communication from working levels to upper management on progress updates. Also, equipped with good experience in planning and delegation skills to direct and assign team members towards completion and success.

Frameworks, Boundaries & Decision-Making Authority:

Scope:

• Ensure effective and timely office relocation support for Company.

Challenges:

• To manage expectations and requirement from the company based corporate standards and business needs.
• To manage effective coordination and liaison with all key stakeholders including Management, Employees as well as external parties.
• Work and collaboration across internal and external especially with the appointed design and construction vendors.

Decision making:

• Decisions are all execution based on approved requirements and milestone.

Communications & Working Relationships:

Internal:

• All Employees and other functional counterparts within group of companies.

External:

• Vendors, Office Relocation Movers, building management/ agent and other parties as required to carry out duties.

Knowledge, Skills & Experience:

Knowledge:

• Degree qualifications preferred.

Experience:

• Minimum of 8 - 12 years of experience in building management and maintenance role in, with experience in managing office relocation from end-to end, preferably in Real Estate or O&G industry

Skills:

• Intermediate Microsoft Office skills (Word, Excel, Outlook, Power point). Great written and verbal communication skills in English

Competencies:

• Self-starter who focuses on getting things done
• Able to multi-task and meet deadlines
• Team player
• Resourceful
• Proactive
• Pleasant personality and able to develop business relationships with people at all levels

COMPANY: PETRONAS

POSITION: TECHNICAL WRITER

DURATION: MID APRIL 2024 TILL END JULY 2024

LOCATION: LEVEL 61, TOWER 2 KLCC

KEY RESPONSIBILITES:

• Producing and / or revising trading and marketing technical guides, manual procedures and reports for applicable discipline and business documents of PTLCL and translating intent and alignment with technical / business requirement of local and corporate governances of relevant standards.
• Framing of the document, design and construct relevant graphics as required by the document.
• Understand the work process methodology in PETRONAS.
• Participate in process review engagement with Subject Matter Expert.
• Finalized the said document with Subject Matter Expert.
• Submit the said document to Work Process Coordinator.

REQUIREMENTS:

• Bachelor’s Degree in related fields.
• Proficient in English – writing, reading, and speaking.
• Minimum intermediate level in MS Visio and MS Words.
• Rummler – Brache Certification or Equivalent Work Process Certification is preferred.
• Qualified Technical Writer is preferred.
• Have experience in technical document writing where commercial – marketing & trading is preferred.
• Have experience in stakeholder management.
• Have experience in facilitation and conducting session for document framing and development.
• Have produced technical document in the oil and gas industry where commercial – marketing & trading is preferred.
• Have experienced doing L3 document structure in PETRONAS and understanding in PETRONAS work process methodology is preferred.

Engineering - Wells Advisor III

Main Functions:

The Wells Advisor job role is meant to convey the generic kinds of experiences and skill proficiencies of a late-career/ Expert-competency level individual in this role. In addition to technical ability, they should demonstrate sound communication, facilitation, and interpersonal skills. Resources should be well versed in drilling, well, or construction operations. Wells Advisors typically have expertise in one or more job family skills and serve as resources to mentor and develop the broader organization. Wells Advisors are essential in order to mentor and advise drilling and completion engineers on well planning, well design, and operational surveillance for the safe and efficient drilling and completing of drilling programs.

Tasks And Responsibilities:

• Mentor and interface with less-experienced drilling and completion engineers.
• Provide oversight of Drilling programs, and ensure continuity and consistency in practices across multiple rig lines.
• Interface with Affiliate / Business Unit on Logistics, Environmental, Regulatory, Procurement and Cost Stewardship activities.
• Develop and lead longer-term team performance improvement initiatives and engineering studies.
• Make continuous effort to improve efficiencies in Drilling and Completion operations.
• Participate in vendor clarifications, FAT’s and package acceptance
• Review and respond to spec deviation requests
• Review drawings and specifications
• Address human factors engineering as well as safety of personnel and equipment (in conjunction with Topsides and/or O&M contractor)
• Assist in development and review of commissioning and System Integration Test procedures
• Support construction and commissioning efforts as required

Skills And Qualifications

• Degree in an Engineering discipline (Mechanical or Civil preferably)
• Advanced analytical and computing skills
• Experience required in construction site management, preferably familiar with Drilling well site design
• Adaptability to changing priorities
• Extensive experience in Drilling Rig development including FEED, Detail Design, Construction and Commissioning
• Strong interpersonal and communication skills
• Ability to organize and progress own work schedule
• Experience working within multi-disciplined team environment involving multiple stakeholders
• Familiar with applicable industry related codes (API, ASME, ANSI, SAE, ASTM, ABS, DNV, SOLAS, IMO)
• Knowledge of Offshore Oil and Gas regulations

COMPANY: PETRONAS

POSITION: ANALYST

DURATION: 1 MAY 2024 TILL 14 DECEMBER 2024

LOCATION: LEVEL 12 TOWER 3 KLCC

KEY RESPONSIBILITES:

• To operate and manage invoice & billing for every technology deployment.
• To be the focal for post deployment technology feedback and survey, and to analyse the feedback and propose improvement.
• To provide pre and post deployment support to technology focal for potential technology deployment.
• To manage TI Channel website & ensure frequent updates on TI activities.

REQUIREMENTS:

• Minimum Degree in any Discipline
• Proficient in Microsoft Office applications and Power BI
• Good understanding in Data Analysis
• Good project management and analytical thinking skills.

COMPANY: PETRONAS

POSITION: DOCUMENT CONTROLLER

DURATION: UP TO 14 DECEMBER 2024

LOCATION: PRPC

KEY RESPONSIBILITES:

• Setup Staff Training Database and ensure data completeness.
• Compilation of all training tracking and training evidence.
• Data migration from multiple sources to ECMS inclusive of housekeeping activities
• Continuous monthly training database update
• Setup and maintain PowerBI Capability Dashboard
• Assist in all Culture related efforts.
• Assist in PECAS and PECAS arrangements / coordination.
• Assist in any training arrangements / coordination.
• Assist in grant application process for HRDF with HRM CM
• Assist in PECAS implementation.
• Assist in setup and tracking of staff PDP/EDP.

REQUIREMENTS:

• Microsoft Word and Microsoft Excel
• PowerBI
• Diploma

COMPANY: PETRONAS

POSITION: DOCUMENT CONTROLLER

DURATION: 1 MAY 2024 – 14 DECEMBER 2024

LOCATION: LEVEL 48 TOWER 1 PETRONAS

KEY RESPONSIBILITES:

• Administer and maintain Project Knowledge Management System & PCG Project Database includes document inventory, database and operate document tracking system, project documentation archive, filling system & records.
• Administer Department budget & purchasing includes operating the SAP, analysing departmental budget expenditure & monthly budget updates.
• Administer, manage & control Department asset includes PPE, Office facilities, Office ICT, Digital tools etc.
• Manage & Organize Department events, including meetings, general office administration, invitation & liaison officer for department.
• To assist PCG PMS Program Sponsor in the preparation of PCG PMS Launching Event.

REQUIREMENTS:

• Minimum Diploma in Business Administration / Information Technology or equivalent, possess excellent ICT skills & good communication skills for Bahasa Malaysia & English.