Technical Assistance

1.         KEY OBJECTIVES

• Provision of Engineering document preparation, document management, technical assistance, administrative and general support to project team.
• Focal point of project’s document management during Project execution until handover to Operation on Electronic Document Management System (EDMS) administration.

2.         KEY ACCOUNTABILITIES

• Provide technical support to all disciplines in the project team as may be requested e.g., generating any spreadsheet/database, registering any project information, prepare TOR or Engineering dossier for particular workshop, etc.
• Scheduling and organizing the meeting, taking minutes of meeting, etc.
• Supporting and maintaining data management and data processing. Manage document filing and retrieval system for reports, correspondence, logs, maps, and figures.
• Provide advisory/training to Project team if any difficulty in using EDMS or any other software.
• Process documents in accordance with Company’s procedures and requirements in a timely, efficient and accurate manner.
• Ensure template of presentation/document/drawing utilize in the project align and update.
• Perform quality checks (e.g., revision number etc. document title and etc.) and validate authenticity of documents before uploading to EDMS.
• Ensure the correct information is timely distributed to the right people.
• Establish and maintain Master Document Registers in cooperation with Project Management Team, and contractors/vendors.
• Communicate with the Project Management Team and contractors/vendors on agreed milestones and systems on the handover and close-out of Project activity to ensure consistency in document control requirements.
• Support as required in any special assignment may have during the execution of project.

3.         REQUIREMENTS

• Diploma or above in Secretarial or equivalent (basic degree/diploma, etc.).
• Minimum 5 years document control related experience in oil and gas industry.
• Must have hands-on experience in Microsoft Office which includes Excel, Words, PowerPoint, Corel Draw, and others.
• Possess experience in Engineering or Construction project is preference.
• Good command of spoken and written English.
• Self-motivated and work with minimum supervision.
• Strong organization and coordinating skills.
• Willingness to learn and ability to work in a high-pressure environment.
• Service mind.