Job title: Technical Assistant
Job type: Contract
Emp type: Full-time
Industry: Oil and Gas
Pay interval: Monthly
Location: Wilayah Persekutuan Kuala Lumpur, MY
Job published: 24-03-2024
Job ID: 50694
Contact name: Emilia Hazlin Hamzah

Job Description


Technical Assistance




  • Provision of Engineering document preparation, document management, technical assistance, administrative and general support to project team.
  • Focal point of project’s document management during Project execution until handover to Operation on Electronic Document Management System (EDMS) administration.




  • Provide technical support to all disciplines in the project team as may be requested e.g., generating any spreadsheet/database, registering any project information, prepare TOR or Engineering dossier for particular workshop, etc.
  • Scheduling and organizing the meeting, taking minutes of meeting, etc.
  • Supporting and maintaining data management and data processing. Manage document filing and retrieval system for reports, correspondence, logs, maps, and figures.
  • Provide advisory/training to Project team if any difficulty in using EDMS or any other software.
  • Process documents in accordance with Company’s procedures and requirements in a timely, efficient and accurate manner.
  • Ensure template of presentation/document/drawing utilize in the project align and update.
  • Perform quality checks (e.g., revision number etc. document title and etc.) and validate authenticity of documents before uploading to EDMS.
  • Ensure the correct information is timely distributed to the right people.
  • Establish and maintain Master Document Registers in cooperation with Project Management Team, and contractors/vendors.
  • Communicate with the Project Management Team and contractors/vendors on agreed milestones and systems on the handover and close-out of Project activity to ensure consistency in document control requirements.
  • Support as required in any special assignment may have during the execution of project.




  • Diploma or above in Secretarial or equivalent (basic degree/diploma, etc.).
  • Minimum 5 years document control related experience in oil and gas industry.
  • Must have hands-on experience in Microsoft Office which includes Excel, Words, PowerPoint, Corel Draw, and others.
  • Possess experience in Engineering or Construction project is preference.
  • Good command of spoken and written English.
  • Self-motivated and work with minimum supervision.
  • Strong organization and coordinating skills.
  • Willingness to learn and ability to work in a high-pressure environment.
  • Service mind.
File types (doc, docx, pdf, rtf, png, jpeg, jpg, bmp, jng, ppt, pptx, csv, gif) size up to 5MB