KEY ACCOUNTABILITIES

Description

Key Performance Indicators

Planning & Preparation Phase

• To manage and gather the necessary input and requirement from respective department such as seating layout, meeting rooms etc within ME guidelines and regulatory compliance.
• To coordinate and facilitate meetings with internal and external party respectively i.e. HOD, Management, Vendors, Building Management, and other key stakeholders, if necessary.
• To identify and form up the taskforce team (based on each department) for effective communication and delegate the task respectively.
• Coordinate and provide guideline to project team ensures their full support to smoothen the operation flow.

• Timeliness of responses
• Accuracy of work
• Possess good communication for external and internal communication.
• Possess good knowledge in managing stakeholders’ requirement & expectation.
• Demonstrate good planning and anticipate company needs.

Design and Construction Phase

• To coordinate with the vendor to prepare Project Initiation Document (PID) based on the requirement study result during planning phase i.e. conceptual Design, Cost estimation and project milestone.
• To coordinate with designer and construction team to provide the requirement for artwork preparation and development.
• To identify and ensure the necessary requirements based on office facilities and design function that promote positive vibrance and productivity for employee as well as suitability and conducive for working environment (Safe, secure, modern, ergonomics and industry “best practice”).
• To facilitate technical team (design, construction, furnishing electrical, System/ server, telecommunications etc) to furnish the department and office inventory data for ITB of office conceptual design and project management contract.
• Responsible for providing the necessary information/ data which acknowledged and approved by the management prior kick off the construction works.
• To ensure the project is well monitored based on budget and cost optimisation, delivery timeframe and design standards/ expectation.
• Provide recommendations to designer or construction team, where applicable.
• To identify current office asset, equipment and furniture that can be used at the new office and facilities to track and monitor the items during relocation exercise.
• To report and update the construction progress to management team regularly for approval, any adhoc changes, and any potential concern / risk if necessary.

Logistical Management Phase

• Responsible for organising and supporting with the transfer of employee to new office, providing support and guideline/ schedule to ensure a smooth and successful transition.
• To ensure employee conducted regular spring-cleaning prior relocation logistic started.
• Coordination of relocation services such as packing, boxes loading, shipment arrangement, unpack and set up (applicable to IT equipment).
• Collaborate with IT team and ensuring no hiccups during IT equipment, tools, network, telecommunicating testing prior decommissioning and re-missioning in current and new office respectively.
• Collaborate and provide necessary evaluation to the appointed office reinstatement coordinator, responsible in restoring and reinstating fixtures, fittings, and finishes, such as partition walls, ceiling, and flooring, as well as electrical and mechanical services prior returning the existing unit back as per original condition stated in the tenancy agreement.

• Possess good communication for external and internal communication.
• Demonstrate good planning and anticipate employee needs.