Job title: Manager (Upstream and Gas & New Energy) - Legal & Company Secretary
Job type: Permanent
Emp type: Full-time
Industry: Oil and Gas
Salary type: Monthly
Location: Wilayah Persekutuan Kuala Lumpur, MY
Job published: 24-11-2022
Job ID: 49461
Contact name: Shimah Noordin

Job Description

JOB PURPOSE
Strategise, drive and oversee the effective provision of corporate secretarial activities and compliance services for Group of Companies whilst providing sound advisory in relation to corporate secretarial and board governance practices in line with the requirements of the relevant laws, rules and regulations. Oversee the effectiveness of tools/technology, which are designed to support and ensure that a well-functioning organisation are in place and adequate for the Board and its committes with the ultimate aim to safeguard the interest and reputation of COMPANY’S.

KEY ACCOUNTABILITIES
Company Secretaryship
Act as Company Secretary for the assigned COMPANY’S Group, undertaking the responsibility to provide corporate secretarial and governance services and expertise to the Board of Directors and Leadership Team of the company whilst ensuring compliance to the laws, rules and regulations.                               

Formulate an effective custodianship strategy for corporate information and statutory documents of COMPANY’S Group by ensuring relevant digital systems, database and security protocols are in place and act as custodian to vital and sensitive corporate secretarial documents in order to safeguard and protect the confidentiality of COMPANY’S Group’s corporate and statutory documents. 

Corporate Secretarial Advisory Services
Strategise and drive the provision of corporate secretarial and advisory services for COMPANY’S Group (including but not limited to corporate activities). Ensure compliance and implementation in line with the requirements of the relevant laws, latest developments and changes of the various legislations/regulations and guidelines as issued by the regulatory authorities within Malaysia, such as Companies Commission of Malaysia (CCM) and  Securities Commission.  Able  to understand the business of the COMPANY’S Group companies from the  enterprise perspective.                                                                                                               

Lead and strategise the provision of company secretarial services and practices as well as meeting management for the COMPANY’S Group that comply with the requirements of the Company’s Constitution, applicable laws and regulations by overseeing the delivery of advisory role to the stakeholders of COMPANY’S in accordance with relevant legal and regulatory requirements to ensure proper conduct of Shareholders and Board meetings and that the meeting deliberations and decisions are properly and accurately recorded and disseminated as well as to establish proper and consistent secretarial practices in the Group aimed at maintaining and safeguarding COMPANY’S’ image and reputation.

Board Governance Advisory Services
Strategise and drive the provision of advisory services on Board Governance and best practices for COMPANY’S Group including development, establishment and maintenance of the governance structure, framework and Group positioning. Oversee the implementation in respect of the latest developments and changes of the various legislations/regulations and guidelines as issued by the regulatory authorities within Malaysia, such as Companies Commission of Malaysia (CCM) and Securities Commission, as well as the relevant authorities in other foreign jurisdictions where the COMPANY’S Group operates.

4) Special Projects and Business Initiatives 
Formulate, strategise and provide innovative and distinctive strategies and advice on Special Projects and Business Initiatives in line with the business requirements vis a vis the legal/statutory requirements, governance and best secretarial practices. 

5) Leadership and Training & Knowledge Management
Drive, strategise and deliver the structured training programmes for Directors and Company Secretaries of  COMPANY’S Group.
Lead and drive the knowledge management activities including engagement and communication plans for training on secretarial practices and corporate governance to various stakeholders within COMPANY’S Group in order to develop and build skills and competencies.  

6) Corporate Secretarial, Compliance & Audit Services
Strategise and drive the provision of corporate secretarial, compliance and advisory services for COMPANY’S Group (including but not limited to corporate activities). Ensure compliance and implementation in line with the requirements of the relevant laws, latest developments and changes of the various legislations/regulations and guidelines as issued by the relevant authorities in Malaysia where the COMPANY’S Group operates as well as contextualizing the deliberations and decisions of the Board to be accurately recorded and minuted in order to enhance and maintain good governance and best practices besides safeguarding COMPANY’S’ interest and reputation.                                                                                                                                                             
 
Formulate the effective strategy on audit plans and compliance activities for COMPANY’S Group by assessing and developing relevant action plans whilst ensuring adherence to compliance requirements under the Constitution and the relevant laws of the jurisdictions in which the companies are incorporated/operated to safeguard COMPANY’S interest and reputation as well as to enhance good governance and best secretarial practices.    
                        
GENERIC ACCOUNTABILITIES
NETWORKING AND RELATIONSHIP BUILDING
Foster and sustain effective working relationships and rapport with the government authorities, business and management institutions, national and key industry players as well as service providers to keep abreast with the latest development to capture new business opportunities.

GOOD GOVERNANCE (APPLICABLE TO JOB GRADE D2 AND ABOVE)
Enforce the implementation of applicable COMPANY’S procedures and guidelines and affect the compliance to statutory and legislative requirements to ensure conformance to the established Limits of Authority (LOA) to safeguard COMPANY’S interest, image, and reputation.

CODES OF CONDUCT & BUSINESS ETHICS (COBE) AND HSE POLICIES
Communicate, interpret and champion the execution of the objectives and provisions of the Health, Safety and Environment (HSE) policies and Codes of Conduct & Business Ethics (COBE) and undertake appropriate mitigation and/or intervention programmes to safeguard business operations, high staff discipline and industrial harmony.

LEADERSHIP AND CAPABILITY DEVELOPMENT
Drive the development of competent working team that will enhance and sustain staff capabilities in achieving high performance delivery to ensure internalisation of the right leadership and capabilities in executing their jobs.

MINDSET, BEHAVIOUR AND CULTURE
Develop and implement distinctive mindset, behaviour, and culture to achieve high work performance through adoption and implementation of value interventions, tools, and methodologies to promote and instill high sense of commitment, ownership, integrity, and loyalty that will contribute to operational excellence.

Qualification:
Institute of Chartered Secretaries and Administrators (ICSA) or Bachelor in Corporate Administration or Bachelor of Laws /LLB (Hons) from recognised universities/institutions or any related degree. 
Qualified to act as Company Secretary pursuant to Companies Act 2016.
Minimum 15 years’ working experience in secretarial and compliance practice.

Additional Information:
Advisory on Corporate Secretarial and Board Governance
High value high impact at Board/Top Management and impact to COMPANY’S Group of Companies. Imperative that the company practices good governance and ensure adherence to best practices as the stakeholders see COMPANY’S through its governance, and the absence of which shall adversely impact COMPANY’S’ image and reputation.

Secretarial support
Provide secretarial support to COMPANY’S Group